transloads.co

Transforming Inventory Management and Streamlining Operations with transloads.co

The Customer: A B2B Fulfillment Transload Warehouse in Texas

This Texas-based operation manages a 75,000 sq. ft. warehouse, a 1-acre open-air yard, and handles up to 495 monthly loads of palletized cargo. With 48 users, they needed a scalable, reliable system to manage their complex workflows, which include:

• Inbound operations: Unloading trucks, putting away pallets, and tracking inventory locations.

• Outbound operations: Picking and loading stored inventory onto outgoing trucks.

Key Results at a Glance

The Challenge: Limitations of Excel-Based Tools

Before partnering with transloads.co, this transload warehouse relied on Excel-based tools for inventory management. However, Excel struggled to meet the demands of their growing business and caused several pain points:

1. Inventory Location Tracking:

• Inbound: Forklift operators manually collected inventory location data and handed it off for entry into Excel, introducing two potential points of failure (errors in recording and data entry).

• Outbound: Operators had to visit the office to retrieve printed paper pick lists, which were outdated by the time they reached the warehouse floor. Paper-based lists provided no opportunity for real-time updates or verification, often leading to picking errors.

2. Cumbersome Training and Maintenance:

• Managers and supervisors required weeks of training to learn the intricacies of the Excel tools.

• Field crews relied on paper-based forms, which lacked real-time collaboration and flexibility.

• The system also required manual backups and physical filing of paper copies, creating overhead and risk.

3. Manual Invoicing:

• Monthly invoicing involved pulling records from one spreadsheet, performing calculations in another, and manually transcribing the data into their accounting system. This process was time-intensive and error-prone.

The Solution: Partnering with transloads.co

The warehouse adopted transloads.co to replace their outdated tools, transforming their workflows and resolving key operational challenges:

1. Streamlined Inventory Tracking:

• Digital Mapping of Racks: The transloads.co team worked with the customer to map their physical racks into a digital model, enabling precise location tracking for inventory.

• Real-Time Mobile App: Forklift operators now use the transloads.co mobile app to directly input inventory data during putaway and picking. This eliminated the need for manual data collection and office visits, significantly reducing errors and increasing efficiency.

• Real-Time Updates: Outbound pick lists are updated instantly, ensuring accurate picks and reducing wasted time.

2. Simplified Training and Reduced Overhead:

• Faster Training: With transloads.co, new staff are trained in days rather than weeks. The intuitive platform minimizes the learning curve for managers, supervisors, and field crews.

• Eliminated Paperwork: The switch to digital workflows completely removed the need for paper filing and backups, saving both time and storage space. All data is automatically and securely backed up in the cloud.

3. Automated Invoicing:

• transloads.co automated the end-of-month invoicing process, pulling accurate records directly from the platform and calculating charges without manual intervention. The data integrates seamlessly into the customer’s accounting system, saving hours of work each month and eliminating transcription errors.

The Results: Efficiency, Accuracy, and Growth

The transition to transloads.co brought immediate and measurable benefits:

1. Operational Efficiency:

• Eliminated redundant data entry and manual processes, saving hours of work across the team.

• Improved communication between dispatch, logistics managers, and forklift operators using real-time updates through the mobile app.

2. Improved Accuracy:

• Digital inventory tracking and real-time updates reduced picking and data entry errors to nearly zero.

3. Simplified Processes:

• Faster training and fully digital workflows reduced the complexity of onboarding new staff.

• Automated invoicing removed a major administrative burden.

4. Cost Savings:

• Lowered overhead by eliminating the need for manual backups, paper filing, and IT maintenance tasks.

Customer Testimonial

“transloads.co completely changed the way we operate. The platform’s digital rack mapping and mobile app have streamlined our workflows, making it easier for everyone from dispatch to forklift operators. Invoicing is no longer a dreaded task, and the real-time updates have improved our accuracy and customer satisfaction. We couldn’t be happier with the results.”

– Inventory Manager

Ready to Optimize Your Warehouse Operations?

See how transloads.co can help streamline your workflows, improve accuracy, and save time. Schedule a demo today!