Features
transloads.co is built for reload yards and transload operations that need real-time control, accurate paperwork, and fast collaboration across shippers, carriers, and yard crews. We work with in-house transload operator veterans and our customers to design and build a system that purpose-built for transload management.
Customer Portal & Collaboration
Give shippers and customers 24/7 self-service access to live inventory, shipment status, documents (BOL/POS/POD/photos), and historical activity—reducing email ping-pong and “status check” calls
Highlights
Branded experience with per-customer data scoping & access permissions
Live inventory by lot / SKU, with search and filters
Shipment tracking with document access (BOL, photos, attachments)
Upload inbound / outbound advice and schedule reservations
Export options for customer self-audit and reporting
Access unpaid and paid invoices
Benefits
Better customer experience and retention
Fewer back-and-forth communications
Faster dispute resolution with a single source of truth
Digitize Operations & Yard Control
Mobile app delivers digital picklists, checklists, and task lists. Take photos, scan barcodes and QR codes, send exception notifications, keep file attachments, and integrate with other apps to eliminate paper.
Highlights
Work Orders by transaction type (inbound, outbound, and service transactions) for standardized workflows.
Visual tools for inventory (locations, racks, containers/railcars) to speed picks and audits.
Loader Dispatch Board and Task List to allocate crews/resources to pending work orders.
Warehouse Scanning to auto-catalog barcoded inventories to the right orders/shipments/locations.
Comprehensive inventory controls: track by lot & SKU, precise locations (terminal/building/bin), full/partial containers, compartments, user-defined fields.
Consistent user experience that’s easy to learn (incremental search, predictable navigation).
Benefits
Faster turns with less paper and fewer errors
Clear assignments and accountability across shifts
Audit-ready records with photos, scans, and linked docs
Standardized processes that scale with your business
Automated Billing, Documentation & Communication
Generate accurate paperwork and invoices without manual effort.
Highlights
Shipping documents generation from customizable forms/templates per account (work orders, truck tickets, BOLs, etc.).
Automatically send POD and POS email notification to customers on release of railcar / truckload.
Automate Handling & Storage invoicing with flexible and customizable billing business rules.
Individual work order and bulk invoicing.
Send detailed invoices with attachments directly from platform or export to accounting system.
Accounting sync with QuickBooks Desktop via export/reconciliation flow and direct push to QuickBooks Online and other integrated accounting platforms.
Benefits
Lower admin effort per shipment
Fewer billing disputes and faster cash conversion
Close your books faster with less work
Clear, auditable documentation trail from order to invoice
Railcar & Track Management
Stay ahead of placements, releases, and dwell to avoid demurrage while keeping outbounds accurate.
Highlights
Track-level and spot-level view of railcars through lifecycle states (notifiex, placed, empty, loaded, released).
Event history and documentation to prove timelines and support claims.
Railcar number validation, seal capture/scanning, and exception notes for compliance.
Location precision for blended rail/warehouse flows.
Work orders that compute weights/units based on product factors and UOM for consistent billing and paperwork.
Demurrage awareness to reduce penalties and delays.
Benefits
Reduced demurrage risk
Accurate outbound and inventory synchronization
Error rate reduction with enhanced quality assurance and compliance
Proof-ready timelines for rail partners and customers
Carrier & Dock Scheduling
Automate dock reservations and check-ins to cut wait times and detention.
Highlights
Calendar-based time-slot reservations with door/equipment constrains
Carrier self-service booking and status updates (arrival, at gate, at dock, complete)
Workload queue management and smart assignments to balance doors/crews
Tight link to yard workflows and gate events
Benefits
Higher throughput and on-time performance
Less congestion and detention exposure
Better crew planning and mapping to work orders by date/terminal/load type
Happier carriers and dock teams, fewer manual calls
Powerful Reporting & Analytics
Turn operations into insights: dashboards, historical reports, alerts, and real-time KPIs.
Highlights
Activity audit trails, dashboards & operational KPIs
Historical reporting across shipments, inventory, customers, billing
Multiple export options for analysis and sharing (CSV/Excel, PDF)
Alerts/notifications to catch issues before they snowball
Shareable summaries for customers and internal stakeholders
Benefits
Faster, data-driven decisions with trusted numbers
Proactive management vs. reactive firefighting
Transparent performance across teams and customers
Integrations & API
Connect your yard to the tools you already use.
Highlights
Bi-drectional sync with QuickBooks Online and other systems where supported
QuickBooks Desktop export with reconciliation-ready line items (rates, charges, accessorials)
Zapier-ready API to connect CRMs, email tools, ticketing, and spreadsheets without custom code
We can support your custom integration needs.
Benefits
Fewer manual imports/exports and copy-paste errors
Faster, cleaner data for billing and analytics
Improved customer communications and experience
Future-proof workflows that adapt to new systems
Roles, Permissions & Security
Operate with confidence using granular access controls and data scoping.
Highlights
Role-based permissions (view, edit, approve, bill) tailored by function and seniority
Data scoping by yard/site, account, or customer portfolio to reduce noise and risk
Audit logs (who did what, when) across orders, inventory, and documents
Granular document visibility (e.g., restrict financials, show only operational docs)
Benefits
Fewer accidental changes and data exposure
Cleaner, simpler workflows per role = faster onboarding
Audit-ready traceability for customers and regulators
Security posture that satisfies enterprise IT requirements
Scanning & Digital Docs
Capture and retrieve paperwork without hunting through folders.
Highlights
Barcode & QR scanning to link inventories, seal numbers to the right order/shipment instantly
Mobile capture (photos, notes) with automatic association and metadata tagging
Auto-catalog & cross-reference: documents filed by order, shipment, railcar, lot/SKU, and location
Searchable history with filters (date, customer, document type, reference IDs)
Template-driven outputs (BOL, truck tickets, receipts) for consistent prints and PDFs
Benefits
No more paper chase; everything is in the right place, every time
Faster disputes and claims resolution with photo/document evidence
Compliance-friendly records customers can trust
Everything from Yard, Warehouse and Track Management to Container Depot and Invetory Optimisation
